Skip to main content
CraneCheckCraneCheck
Migration Guide

Migrate from Paper Logs & Spreadsheets to CraneCheck

Going digital doesn't have to be painful. CraneCheck replaces your paper inspection forms and Excel spreadsheets with a system that's actually easier to use.

Total migration time: ~45 minutes

Step-by-Step Migration

Follow these steps to move your data and team to CraneCheck. Most teams are fully migrated in under an hour.

1

Gather your current forms

~15 min

Collect your paper inspection forms, Excel spreadsheets, and any equipment lists. Take photos of paper records you want to preserve digitally.

2

Create your CraneCheck account

~2 min

Sign up for a free 14-day trial. No credit card required. Use your company email so your team can join later.

3

Enter your equipment

~10 min

Add your cranes and lifting equipment to CraneCheck. Enter make, model, serial number, and capacity. If you have a spreadsheet, we can bulk import it.

4

Choose your inspection templates

~5 min

Select from pre-built OSHA and ANSI B30 templates that match your paper forms. No need to recreate checklists from scratch.

5

Set up your team

~3 min

Invite inspectors and assign roles. Every inspector gets mobile access at no extra cost — no more chasing down paper forms.

6

Complete your first digital inspection

~10 min

Walk through an inspection on CraneCheck. Photo capture, voice notes, and tap-to-complete checklists make it faster than paper.

Paper Logs & Spreadsheets vs CraneCheck

See how CraneCheck compares feature-by-feature.

Feature
Paper Logs & Spreadsheets
CraneCheck
Inspection records
Paper forms / filing cabinets
Searchable digital archive
OSHA compliance
Manual tracking / hope
Automated compliance monitoring
Deficiency follow-up
Sticky notes / memory
Automated alerts + escalation
Photo documentation
Separate camera + printing
In-app photo capture + annotation
Report generation
Hours of manual typing
1-click PDF generation
Audit readiness
Scramble when OSHA calls
Always audit-ready
Multi-site visibility
Drive to each site
Real-time dashboard across all sites
Record retention
Boxes in storage
Automatic 7-year digital retention

Migration FAQ

Common questions about switching from Paper Logs & Spreadsheets.

My inspectors aren't tech-savvy. Will they be able to use this?

CraneCheck is designed for field crews, not IT departments. The mobile app uses large buttons, photo capture, and simple checklists. If they can use a smartphone, they can use CraneCheck.

Can I keep my existing paper forms as a backup?

Of course. Many teams run paper alongside CraneCheck for the first month. But most find the digital version is faster and stop printing within a few weeks.

What about my years of historical paper records?

You can photograph and attach paper records to equipment profiles in CraneCheck. For large archives, our team can help with bulk digitization.

Do I need internet access in the field?

CraneCheck works offline. Inspections sync automatically when you reconnect — critical for remote job sites and crane yards without reliable WiFi.

Ready to Switch from Paper Logs & Spreadsheets?

Start your free 14-day trial. Import your data in minutes. No credit card required.